Event logistics, centralized.
Coordinate accommodation, travel, and vehicles for 20+ people across a full racing season. One workspace for your logistics team.
Managing event logistics at scale is a coordination challenge.
Multiple sources of truth
Staff lists, hotel bookings, travel details, vehicle assignments: updated across different files, different channels, different people.
Information changes constantly
A flight gets rescheduled, a room swap is needed, a rental car is added last minute. Every change must reach the right people, every time.
Coordination across roles
The logistics coordinator plans. The team manager approves. The mechanics, engineers, and drivers need to know where to go. Keeping everyone aligned takes real effort.
Five tools, one workspace.
See what's missing before it's a problem.
A real-time dashboard showing preparation status for each event. Instantly see how many staff members still need a departure flight, a return flight, or a hotel room. Track completion percentages for travel and accommodation, and get alerts for anything unresolved before you leave for the circuit.
Your full crew, their complete logistics, one view.
See every staff member assigned to the event alongside their travel and accommodation status. Each row shows departure, hotel assignment, and return at a glance. Alert icons flag anyone missing a booking, so nothing slips through.
Hotels, rooms, and rooming lists. Handled.
Add hotels with address auto-complete, then assign staff to rooms in a few clicks. Manage rooming lists per hotel, track room types and capacity, set check-in and check-out details. Attach booking confirmations so your team can download them directly.
Every journey planned, every seat assigned.
Create departure and return trips for any travel type: flights, cars, trucks, or mixed. Break complex journeys into segments and assign staff to each leg. Attach tickets and documents so every team member has what they need in their pocket.
Fleet vehicles and rentals, ready for the road.
Pull vehicles from your permanent fleet or create event-specific entries for rentals and loaners. All vehicles are available in the Travel section for assignment, giving you a complete view of how your team gets to the circuit.
Assign once. Everyone knows.
This is where Logistics stops being a back-office tool and becomes a connected system. Every accommodation and travel assignment is instantly visible to each staff member through their Personal app.
Logistics Coordinator
Assigns accommodation and travel in RaceNode
Staff Member
Sees assignments in their Personal app
Hotel assigned
The logistics coordinator assigns a hotel room. The mechanic sees it on their phone.
Travel updated
A travel group is updated. The engineer gets the new details instantly.
No PDFs to send, no messages to forward, no information lost in transit.
The Personal module is included free with any subscription.
Attach it once, access it anywhere.
Upload flight tickets, hotel confirmations, or any logistics document directly to the relevant booking. Every assigned staff member can download their documents from the Personal app. No email attachments, no shared drives, no "which version is the latest?"
Built today. Growing tomorrow.
Flight and train API integrations for automated travel creation. AI-assisted logistics planning. Enhanced validation with origin and destination verification. Logistics in RaceNode will keep getting smarter, without disrupting what already works.
Start organizing your next event.
Free for the 2026 racing season. Set up your team in minutes.
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